PolyDocs - Privacy Policy
Privacy Policy
Effective Date: October 22, 2024
URL: https://www.alt-f1.be/polydocs.html
ALT-F1 ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our PolyDocs service hosted at https://www.alt-f1.be/polydocs.html. By using PolyDocs, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
We collect several types of information when you use PolyDocs, including:
Personal Information:
We use your information to provide, maintain, and improve PolyDocs services, as well as for other purposes, including:
PolyDocs is hosted in ALT-F1’s data centers located in Germany, within the European Union (EU). We ensure that your data is processed and stored in compliance with the EU’s General Data Protection Regulation (GDPR).
We retain your personal information only for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Voice notes and their associated transcriptions are stored for the minimum time required to complete the requested service, after which they are securely deleted.
4. Data Sharing and Disclosure
We do not sell or rent your personal information to third parties. However, we may share your information in the following cases:
We take the security of your data seriously and use commercially reasonable safeguards to protect your information. These include encryption, access control measures, and regular security audits. However, no method of transmission over the Internet or electronic storage is 100% secure, so we cannot guarantee its absolute security.
6. Your Rights Under GDPR
As a resident of the European Union (EU), you have certain rights regarding your personal data, including:
7. Third-Party Links and Services
PolyDocs may contain links to third-party websites, applications, or services. This Privacy Policy does not cover the practices of those third parties. We recommend reviewing the privacy policies of those third parties before providing any personal information.
8. Children’s Privacy
PolyDocs is not intended for use by individuals under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 16, we will take steps to delete such information.
9. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the updated effective date. Continued use of PolyDocs following the posting of changes constitutes your acceptance of those changes.
10. Contact Us
If you have any questions or concerns regarding this Privacy Policy, or if you would like to exercise any of your rights, please contact us at:
Email: contact+polydocs_privacy_policy@alt-f1.be
Phone: +32 471 596 352
Address: ALT-F1, Brussels, Belgium
PolyDocs
A service by ALT-F1
https://www.alt-f1.be/polydocs.html
Effective Date: October 22, 2024
URL: https://www.alt-f1.be/polydocs.html
ALT-F1 ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our PolyDocs service hosted at https://www.alt-f1.be/polydocs.html. By using PolyDocs, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
We collect several types of information when you use PolyDocs, including:
Personal Information:
- Contact Information: When you add PolyDocs as a contact, we may collect your phone number, name, and messaging details.
- Voice Notes and Messages: When you use PolyDocs to transcribe voice notes or issue voice commands, we collect audio data, the resulting transcriptions, and associated metadata (such as timestamps, platform information, and language preferences).
- Usage Data: We automatically collect information about how you access and use PolyDocs, including device type, browser type, IP address, and operating system.
- Cookies and Tracking Technologies: We may use cookies to track user activity on our site and improve service functionality.
We use your information to provide, maintain, and improve PolyDocs services, as well as for other purposes, including:
- Service Delivery: Transcribing voice notes, executing voice commands, and delivering transcriptions or responses back to you.
- Personalization: Tailoring responses based on your usage patterns, preferences, and previous interactions.
- Analytics and Research: Monitoring usage trends, analyzing service performance, and improving the overall user experience.
- Communication: Sending you updates, notifications, and information related to your use of PolyDocs or responding to your inquiries.
- Security: Protecting PolyDocs services against fraud, unauthorized access, and any other illegal activities.
PolyDocs is hosted in ALT-F1’s data centers located in Germany, within the European Union (EU). We ensure that your data is processed and stored in compliance with the EU’s General Data Protection Regulation (GDPR).
We retain your personal information only for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Voice notes and their associated transcriptions are stored for the minimum time required to complete the requested service, after which they are securely deleted.
4. Data Sharing and Disclosure
We do not sell or rent your personal information to third parties. However, we may share your information in the following cases:
- With Your Consent: We may share your information with third parties if you have given us explicit consent to do so.
- Service Providers: We may share information with trusted service providers who assist us in operating PolyDocs, including data processing, storage, and analysis.
- Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction, subject to the same privacy commitments.
We take the security of your data seriously and use commercially reasonable safeguards to protect your information. These include encryption, access control measures, and regular security audits. However, no method of transmission over the Internet or electronic storage is 100% secure, so we cannot guarantee its absolute security.
6. Your Rights Under GDPR
As a resident of the European Union (EU), you have certain rights regarding your personal data, including:
- Access: You can request a copy of the personal information we hold about you.
- Correction: You can request that we correct any inaccuracies in your personal data.
- Erasure: You can request the deletion of your personal data under certain conditions.
- Data Portability: You can request to receive your personal data in a structured, machine-readable format and have it transferred to another service provider where technically feasible.
- Restriction of Processing: You can request that we restrict the processing of your personal data in certain cases.
- Objection: You have the right to object to the processing of your personal data in certain cases, such as for direct marketing purposes.
7. Third-Party Links and Services
PolyDocs may contain links to third-party websites, applications, or services. This Privacy Policy does not cover the practices of those third parties. We recommend reviewing the privacy policies of those third parties before providing any personal information.
8. Children’s Privacy
PolyDocs is not intended for use by individuals under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 16, we will take steps to delete such information.
9. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the updated effective date. Continued use of PolyDocs following the posting of changes constitutes your acceptance of those changes.
10. Contact Us
If you have any questions or concerns regarding this Privacy Policy, or if you would like to exercise any of your rights, please contact us at:
Email: contact+polydocs_privacy_policy@alt-f1.be
Phone: +32 471 596 352
Address: ALT-F1, Brussels, Belgium
PolyDocs
A service by ALT-F1
https://www.alt-f1.be/polydocs.html